Employee register
The whole establishment on one screen with service, pay and statutory details, filterable by department, designation, pay level, pension type and status. Sanctioned strength against men-in-position.
Every module in PayCore ERP payroll software
Forty-one screens grouped into nine areas. This is the full working system — what an administrator, a payroll officer, an accounts verifier and an employee each see.
Area 01
Establishment and service records
The employee master is the single source every other module reads from. Change a pay level here and future bills change; the ones already locked do not.
Employee record
One employee across every module — service history, pay structure, recoveries, tax position and the change history behind each figure, with the order that authorised it.
New appointment
Creates the service record, seeds the pay structure from the pay level and cell, and queues a pro-rata first bill for the joining month automatically.
Departments, designations and pay levels
The structural masters. Pay matrix levels and cells, city classification, sanctioned posts and the reporting structure behind approvals.
Area 02
Pay structure, credits and debits
Every earning and deduction the payroll can produce is defined once, with the rule that computes it, the heads it posts to and whether it is taxable, pensionable and printable.
Credits & debits master
Basic pay, DA, HRA, transport, special pay, non-practising allowance, washing allowance — and on the other side GPF, NPS, CGEGIS, professional tax, labour welfare fund, income tax and society heads.
Employee pay structure
Set the basis — level, cell, city class, pension type — and the rules produce the components. Individual overrides are possible and are recorded as overrides, not as the norm.
Area 03
Recoveries and minimum net salary
The part of an establishment payroll that commercial packages get wrong.
Recovery types
The catalogue of everything deductible outside pay and statutory heads — societies, welfare funds, canteen, quarters rent, electricity, court attachments — each with a priority and a stop rule.
Loans and advances
Sanction, disburse, recover and close. Principal first then interest, with the EMI stopping automatically in the month the balance reaches zero.
Minimum net salary protection
No employee is paid below the configured floor. When recoveries would breach it, the engine defers by priority, carries the balance forward and lists the employee as an exception.
Area 04
Attendance, leave, overtime and night duty
Attendance
Daily marking for the whole establishment, closed and locked on the first of the month. Payable days feed the bill directly; a reopened day after close needs a sanction.
Leave register
Applications, balances and accrual for each leave type, and the rules that decide whether a day of leave costs the employee pay, allowance or nothing.
Overtime
Hours claimed, approved by a named officer, priced from the rate table and only then allowed into the bill. Unapproved hours never reach payroll.
Night duty allowance
Duty entries approved by name, priced from the NDA rate table and carried into both the bill and the duty register.
Area 05
DA revision, bonus, encashment and LTC
DA rates and revision
Enter the old rate, the new rate and the effective date. The engine finds every affected employee, computes month-by-month arrears against what was actually paid and posts one line to the current bill.
Bonus
One declaration, one calculation, four statements. Ceiling and eligible days come from the order, not from the code.
Leave encashment
Days against the earned leave account, priced on basic plus DA, with the tax treatment decided by the reason for encashment.
LTC claims
Advance, journey, settlement and the tax exemption, tracked against the four-year block.
Area 06
Income tax and TDS
Configurable for each financial year, including both regimes.
Slabs and configuration
Slabs, ceilings, standard deduction, rebate, surcharge, cess and the declaration window — all editable per financial year.
Employee IT profile
One row per assessee: projected income, declarations, tax already deducted and what remains to be recovered in the balance months.
Declarations and proofs
What each employee declared, what has been proved, and what is withdrawn from the assessment when proof does not arrive by the cut-off.
TDS register
Deducted, deposited and still to be filed, reconciled against challans, with the quarterly return working and Form 16 inputs.
Area 07
The rules engine
This is the design decision the whole system rests on: no rate, ceiling, percentage or formula is written into the software. They are parameters with effective dates, held in one place, editable by an administrator with the right permission.
When a parameter changes, the change carries the date it takes effect. Bills already locked are not touched. Future bills use the new value. The months in between are settled as arrears. That is why a mid-year DA order, a revised professional tax slab or a change in the minimum net salary floor does not need a software release.
Each parameter version records who changed it, when, from what value to what value, and against which order or circular — which is exactly what an audit asks for.
| Parameter | Value | Effective |
|---|---|---|
| Dearness allowance | 53%% | 01-07-2026 |
| Minimum net salary | ₹2,000 | 01-04-2026 |
| HRA — X class city | 27%% | 01-04-2026 |
| Overtime — ordinary hour | 1.00× | 01-04-2026 |
| Night duty allowance | Rate table | 01-04-2026 |
| Bonus ceiling | ₹7,000 | 01-04-2026 |
| Professional tax | Slab table | 01-04-2026 |
| Income tax slabs | FY 2026-27 | 01-04-2026 |
| Employer NPS contribution | 14%% | 01-04-2026 |
Area 08
Registers, bills and reports
Forty-five documents. Filter, preview on screen, correct at source, print or export.
Payroll registerPayslips
Bank credit statementDepartmental abstract
GPF scheduleNPS schedule
CGEGIS scheduleIncome tax statement
TDS registerForm 16 inputs
Professional tax returnRecovery schedule
Loan ledgerArrear statement
DA arrear billBonus statement
Overtime statementNDA statement
Leave encashment statementLTC statement
First pay billLast pay certificate
Supplementary billProvisional bill
Service register extractAttendance abstract
Leave balance registerSuperannuation calendar
Sanctioned strength returnAudit trail extract
Area 09
Roles, approvals, audit and backup
Users, roles and permissions
Eight roles across seventeen modules, with a few constraints that cannot be configured away — nobody approves their own adjustment, and nobody edits a locked bill.
Approvals and locking
Each stage signed, timed and reversible until the bill is locked. Afterwards, correction is by supplementary bill only.
Audit trail
Who changed what, when, from where and why. Append-only, retained for seven years, readable by the auditor without help from IT.
Backup and restore
Nightly full backups, an archive on every payroll close, and verification by actual restore rather than by a green tick.
Employee self-service
The read-only view an employee gets — payslips, tax position, leave balance, loan balance and requests — on web and on the mobile apps.
System settings
Organisation details, payroll parameters, security policy, notification routing and approval chains, all in one place.
Who it is for
Establishments that run a pay bill, not a salary sheet
Government departments and directorates
Pay matrix levels, GPF and NPS heads, DA orders, treasury bill formats and the sanction chain behind them.
Hospitals and medical colleges
Non-practising allowance, night duty for nursing and technical staff, roster-driven overtime and a large contingent establishment alongside regular posts.
Universities and educational institutions
Teaching and non-teaching scales, UGC pay revision arrears, contract and guest faculty, and grant-wise accounting of the bill.
PSUs, boards and corporations
Board-approved scales, welfare and society recoveries, incentive and productivity payments, and statutory returns.
Municipal and local bodies
Sanitation and field establishments, daily-wage and consolidated-pay staff, and ward-wise cost allocation.
Large private establishments
Any organisation with more than a few hundred employees, structured recoveries and an internal audit that asks how a figure was arrived at.
Bring your hardest month.
A promotion mid-month, a DA order with retrospective effect and three employees below the net salary floor. That is the demo worth watching.