PayCore ERP runs the monthly pay bill end to end — entitlements, recoveries, attendance, income tax, arrears and provisional bills — with every figure traceable to the rule and the order that produced it. Built in India for government departments, hospitals, universities, PSUs and large establishments.
A commercial HR package assumes a CTC, a fixed set of deductions and one salary run a month. An establishment pay bill assumes pay levels and cells, sanctioned posts, GPF and pension heads, society recoveries, a minimum net salary that cannot be breached, arrears that reopen closed months, and a bill that three officers sign before it reaches the treasury. PayCore was written for the second case.
Open any amount on the register and you see the component, the rule version and the parameter that produced it, with the date the parameter took effect. Nothing is a typed-in number unless somebody deliberately overrode it — and then that override carries a name and a reason.
Loans, advances, society dues, welfare funds and court attachments queue against each employee with instalments and running balances. When the queue would push net pay below the configured minimum, the engine defers instalments in priority order and reports the employee instead of quietly paying a negative.
A DA order arrives in September with effect from July. Enter the old rate, the new rate and the effective date; the engine finds every affected employee, computes the difference month by month against what was actually paid, and posts a single arrear line to the current bill. Closed months stay closed.
Calculation, validation, accounts verification, approving authority, bill generation and lock. Each stage is signed by a named user with a timestamp, reversible until the bill is locked and irreversible afterwards except by a supplementary bill.
Projection, declarations, proof verification, regime comparison, monthly instalment recovery, TDS register and challan reconciliation. Slabs, rebate, surcharge and cess are set for each financial year by an administrator, not shipped in a patch.
Payroll register, payslips, schedules, last pay certificate, Form 16 inputs and the bank credit statement print as clean A4 sheets with the same columns, breaks and totals you see on screen. What the section reviews is what the treasury receives.
The payroll run is not a single button that either works or does not. It is ten stages, each of which can be inspected, corrected and re-run before the next one starts, and every one of which writes to the audit trail.
Attendance closes on the first of the month. Entitlements are computed from the pay structure. Recoveries are applied in priority order and tested against the minimum net salary. Income tax instalments are recovered. Arrears, overtime, night duty and bonus are merged in. Validation raises exceptions — a missing bank account, an invalid PAN, a net below the floor — and the bill cannot be verified until they are cleared.
Only then does the bill go to accounts verification, then to the approving authority, and only then is it generated and locked.
| Department | Staff | Gross | Net |
|---|---|---|---|
| Medical & Officers | 186 | 2,18,40,000 | 1,67,07,600 |
| Nursing | 412 | 3,12,60,000 | 2,39,13,900 |
| Establishment | 96 | 61,20,000 | 46,81,800 |
| Accounts | 74 | 54,80,000 | 41,92,200 |
| Technical & Maintenance | 138 | 98,40,000 | 75,27,600 |
| Stores & Procurement | 62 | 39,60,000 | 30,29,400 |
| Transport | 58 | 34,80,000 | 26,62,200 |
| Security | 84 | 47,20,000 | 36,10,800 |
| Sanitation | 96 | 49,80,000 | 38,09,700 |
| IT Cell | 30 | 26,40,000 | 20,19,600 |
PayCore was specified against a full establishment payroll brief rather than assembled from a generic HR template. Each area below is a working module, not a roadmap item.
If your question is not here, call +91 99944 61072 or write to support@akontec.com. You will speak to somebody who has run a pay bill, not a call centre.
PayCore ERP is built for establishments that run a sanctioned-post pay bill rather than a simple salary sheet — government departments and directorates, government and trust hospitals, medical and engineering colleges, universities, municipal bodies, PSUs, boards and large private establishments. It handles pay levels and cells, city classification, GPF and pension heads, DA revision with arrears, society and welfare recoveries, and the provisional, first, last and supplementary bills that ordinary HR payroll packages leave out.
Yes. Every rate, ceiling, slab, percentage and formula lives in the rules engine, not in the code. An administrator sets the value and the date it takes effect; the engine recalculates forward and generates arrears for the intervening months. Minimum net salary protection, DA percentage, HRA slabs, overtime and night duty rates, bonus ceiling, income tax slabs, professional tax and CGEGIS are all parameters.
It does the full cycle: projected income for the financial year, employee declarations with proof status, old and new regime comparison, monthly instalment recovery, Form 16 inputs, the TDS register reconciled against challans, and the quarterly return working. Slabs, rebate, surcharge and cess are configurable for each financial year.
Yes. It can be installed on your own server, on a private VPS or on infrastructure Akontec provisions for you. Institutions that must keep employee data inside their own network routinely run it on-premises, with scheduled backups and verified restores.
A standard implementation is delivered in three working days, followed by four days of testing and correction with your accounts section — seven days end to end. Data migration from an existing register or spreadsheet is done as part of that, and the first month is usually run in parallel with your current process.
The licence is a one-time ₹1,50,000 covering the administrator panel, the employee self-service portal, the Android and iOS apps and six months of support with changes. Domain and server are billed separately, or you can host it on your own at no infrastructure charge. Full terms are on the pricing page.
Send one month of your existing register. We will load it, run the cycle in front of you and show you where every figure came from.